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# SAP BTP CIAS Task UI Complete Guide
Complete reference for working with tasks in Cloud Integration Automation Service My Inbox and Monitoring applications.
**Source**: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/tree/main/docs](https://github.com/SAP-docs/btp-cloud-integration-automation-service/tree/main/docs)
---
## Table of Contents
1. [Task Types](#task-types)
- Manual Tasks
- Automation Tasks
- Confirmation Tasks
2. [My Inbox Application](#my-inbox-application)
- Task List
- Task Details
- Task Actions
3. [Task Workflow Process](#task-workflow-process)
- Standard Workflow
- Automation Workflow
4. [Scenario Execution Monitoring](#scenario-execution-monitoring)
- Workflow Status
- Task Progress
- Termination Options
---
## Task Types
When hovering over tasks in the Overview tab, you can identify task types:
| Type | Icon/Label | Description |
|------|------------|-------------|
| **Concept Task** | Overview icon | Scenario overview task |
| **Topic** | Header icon | Task grouping header |
| **User Task** | Manual icon | Manual configuration task |
| **User Service Task** | Automation icon | Automated configuration task |
---
## My Inbox Application
### Access Requirements
Users need one of these roles:
- **Integration Administrator** (CIASIntegrationAdministrator)
- **Integration Task Expert** (CIASIntegrationExpert)
### Accessing My Inbox
1. Navigate to SAP BTP Cockpit
2. Select subaccount with CIAS subscription
3. Go to **Instance and Subscriptions**
4. Under Subscriptions, click **Go To Application** icon next to Cloud Integration Automation service
5. Select **My Inbox** tile
---
## Task Instructions Tab
### Manual Tasks
For manual tasks:
1. Review on-screen instructions
2. Execute required actions on target system
3. Click **Task Completed** when finished
### Automation Tasks
For tasks enabled for automation:
1. Configure parameter details in respective fields
2. Use available controls (see below)
3. Click **Execute Step** to process automations
### Available Controls
| Control | Function |
|---------|----------|
| **Refresh** | Updates automation statuses after execution |
| **Expand All** | Expands all parameter panels |
| **Collapse All** | Collapses all parameter panels |
| **Show/Hide Read-Only Parameters** | Toggles visibility of read-only parameters |
| **Save Parameters** | Preserves current parameter values |
| **Logs** | Shows execution records and logs |
| **Information** | Describes each parameter's purpose |
| **Execute Step** | Processes the automation (runs asynchronously) |
### Multi-User Task Handling
When multiple users are assigned to a task:
1. Any assigned user can click **Claim** to lock the task
2. Task becomes marked as **Reserved** for all other assigned users
3. A **padlock icon** displays next to the claiming user
4. Only the claiming user can complete the task
### Error Handling After Failed Automation
After fixing incorrect parameters, users can select:
- **Only Failed Automations** - Retry only failed steps
- **All Automations** - Retry entire automation sequence
---
## Overview Tab
Displays all tasks in execution sequence showing:
- Manual instructions for each task
- Comments associated with tasks
- Current execution position (marked with arrow)
### Controls
| Control | Function |
|---------|----------|
| **Expand All** | Expand all task details |
| **Collapse All** | Collapse all task details |
| **Current Task Instruction** | Jump to current task |
---
## Comments Tab
### Features
- Displays comments for ALL tasks in the scenario
- Comments visible to all assigned users and admins
- Search functionality for finding specific comments
- Refresh capability for latest comments
### Adding Comments
1. Type comment in text field
2. Click submit to post
3. Comment immediately visible to all users
---
## System Access Tab
Provides:
- System access details for selected task
- Direct connection links to target systems
- Authentication information (if configured)
---
## Assigned To Tab
Shows all users assigned to the selected task.
**Limitations**:
- View-only access
- Cannot change assigned users from this tab
- Cannot modify role assignments
### Viewing Role Details
1. Click on role name in Task Instructions
2. View:
- Role description
- Complete list of users assigned to that role
---
## Support Information Tab
Contains:
- Maintenance Planner ID
- Transaction Name
- Creation Date
- Additional support metadata
- Component IDs for support tickets
- Assistance resources for error resolution
---
## Scopes Tab
Enables:
- Assignment of execution scope from available options
- Removal of execution scope if needed
- View of current scope selection
---
## Task Workflow Process
### Standard Workflow
1. Open **My Inbox** tile
2. Review task in left panel
3. Click **Claim** to lock task
4. Read **Task Instructions** tab
5. Complete required actions
6. Click **Task Completed**
7. Click **Refresh** in left pane
8. Next task appears
9. Repeat until Execution Summary displays
### Automation Workflow
1. Claim task
2. Review automation parameters
3. Configure required parameters
4. Optionally: **Save Parameters**
5. Click **Execute Step**
6. Wait for asynchronous execution
7. Click **Refresh** to update status
8. Review **Logs** if needed
9. Click **Task Completed**
10. Proceed to next task
---
## Scenario Execution Monitoring
### Access Requirements
- **Integration Administrator** role, OR
- **Integration Monitoring** role
### Main Features
- Status overview of active workflow instances
- Filter by status: Running, Completed, Canceled
- Terminate execution capability (Admin only)
### Available Tabs
| Tab | Content | Visibility |
|-----|---------|------------|
| **Task Details** | Individual task status, skip reasons | Always |
| **Targets** | Target systems, destinations | Always |
| **Roles and Users** | User assignments per task | Always |
| **Scope** | Execution scope selection | Always |
| **Support Information** | Support resources | Always |
| **Parameters** | Automation parameters | When task selected |
| **Comments** | User comments | Always |
| **Logs** | Execution logs, trial information | When task selected |
### Task Skip Reasons
When task status shows "Not Applicable":
1. Click the status link
2. View explanation for why task was skipped
### Terminate Execution
**Warning**: Removes scenario from CIAS applications **permanently**.
1. Open Scenario Execution Monitoring
2. Select workflow
3. Click **Terminate Execution**
4. Confirm termination
### Logs Tab Details
Provides detailed overview of:
- Execution timeline
- Trial attempts (number of retries)
- Error messages
- Success/failure status per automation component
- Parameter values used
Access by selecting a task and opening the Logs tab.
---
## Disclaimer Task
The first task in any scenario inbox.
### Access
Only users with Admin role can view and complete.
### Tabs Available
| Tab | Content |
|-----|---------|
| **Summary** | SAP terms, conditions, integration recommendations |
| **Assigned To** | Users assigned to task (view-only) |
| **Support Information** | Support details for issues |
### Completion
1. Review Summary tab carefully
2. Document relevant points
3. Click **I Agree** to provide consent and proceed
---
## Confirm System Components Task
### Access
Only users with Admin role can view and complete.
### Main Steps
1. **Review Components**
- Populated from maintenance planner selections
- Click **Confirm Systems** button
2. **Assign Destinations**
- Optional but enables automation
- Without destination: respective automation unavailable
3. **Account Details**
- Specify Account Name and Host
- For SAP BTP Account Cockpit (from maintenance planner)
4. **Manual Entry**
- Some scenarios allow manual system property entry
- Use when management system data not displayed
### Critical Notes
- Tenant Name and Host **cannot be changed** after confirmation
- Missing destinations must be created in SAP BTP subaccount first
### Workflow Conflict Handling
If multiple workflows exist with same system components:
| Option | Action |
|--------|--------|
| **Proceed** | Continue; resolve conflicts manually later |
| **Terminate** | End selected conflicting instances |
| **Terminate Current Instance** | Stop only active workflow |
| **Cancel** | Halt the operation |
---
## Selecting Execution Scope Task
### Access
Only users with Admin role can view and complete.
### Options
| Selection | Result |
|-----------|--------|
| **Don't perform optional tasks** | Execute mandatory tasks only |
| **Perform optional tasks** | Execute ALL tasks including optional |
### Completion
1. Select desired scope option
2. Click **Confirm Scope Selection**
**Warning**: Execution scope **cannot be changed** after confirmation.
---
## Uploading Files in Tasks
### Purpose
Upload certificate files for reuse across systems in landscape.
### Process
1. Navigate to **Task Instructions** tab in My Inbox
2. Click **Browse** button
3. Select SAP S/4HANA Certificate file
4. Upload completes automatically
5. File available for multiple tasks
---
## Execution Summary Screen
### Purpose
Final task confirming scenario completion.
### Completion
1. Review execution summary
2. Click **Complete Execution** to finalize
**Warning**: After clicking Complete Execution, scenario **no longer appears** in Scenario Execution Monitoring.
### PDF Export
**From My Inbox**:
- Use **Export to PDF** button on Execution Summary screen
**From Scenario Execution Monitoring**:
- Use **Export to PDF** button anytime during execution
---
## Role Assignment Task
### Capabilities
- Assign multiple users per role with comma-separated user IDs
- View role descriptions
- View assigned users list
### Access
Only users with Admin role can view and complete.
### Prerequisites
- Users must have access to SAP BTP subaccount
- Users must exist in configured identity provider
---
## Documentation Links
- Working with Tasks: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/working-with-tasks-3da3577.md](https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/working-with-tasks-3da3577.md)
- Task Details: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/task-9ec0684.md](https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/task-9ec0684.md)
- My Inbox: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/my-inbox-7f7860d.md](https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/my-inbox-7f7860d.md)
- Monitoring: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/monitoring-scenario-implementation-f8daffa.md](https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/monitoring-scenario-implementation-f8daffa.md)
- Disclaimer: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/disclaimer-7823b84.md](https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/disclaimer-7823b84.md)
- Confirm System Components: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/confirm-system-components-1f39555.md](https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/confirm-system-components-1f39555.md)
- Execution Scope: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/selecting-execution-scope-444db93.md](https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/selecting-execution-scope-444db93.md)
- Summary: [https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/summary-71f9a64.md](https://github.com/SAP-docs/btp-cloud-integration-automation-service/blob/main/docs/summary-71f9a64.md)
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