Example: Meeting Summary Capture

Before (Raw Input)

Had a good meeting today with the product and design teams about authentication.
We talked about moving to passwordless auth using passkeys. Sarah brought up
that we need to support legacy systems, so we can't go all-in yet. Mike showed
designs for the new flow - looks great. We decided to do a phased rollout:
Phase 1 is passkeys in web, Phase 2 is mobile, Phase 3 is legacy support.
Sarah will write the spec, Mike will handle design across all phases, and I'll
coordinate engineering. We also talked about the performance issues with the
current auth - not a blocker but something we should keep an eye on. The new
architecture should fix that anyway. Need to talk to infra about deployment,
and we'll need a migration plan for existing users.

After (Captured in Notion)

Meeting Summary: Passwordless Authentication Strategy

Date: November 9, 2025 Attendees: Sarah (Product), Mike (Design), Engineering Lead Duration: 1 hour Status: Decisions Made

Key Decisions

Decision 1: Implement Passwordless Authentication via Passkeys

Decision: Migrate to passkey-based authentication
Rationale: Improved security and user experience
Phase Approach: Phased rollout required due to legacy system constraints

Decision 2: Phased Rollout Strategy

Phase 1: Passkeys in web applications
Phase 2: Mobile app support
Phase 3: Legacy system support and migration
Rationale: Allows gradual adoption while maintaining backward compatibility

Action Items

Owner	Task	Deadline	Status
Sarah (Product)	Write passwordless auth specification with phase requirements	This week	Not Started
Mike (Design)	Create design mockups for all authentication flows across phases	End of week	In Progress
Engineering Lead	Coordinate engineering effort and infrastructure planning	Next sprint	Not Started
Infrastructure	Plan deployment strategy and production rollout approach	TBD	Not Started

Discussion Topics

Passwordless Authentication

Passkeys provide strong security posture
User experience benefits over traditional passwords
Industry standard approach (WebAuthn/FIDO2)

Legacy System Constraints

Cannot immediately deprecate password authentication
Existing systems require continued support
Migration path needed for users on legacy platforms

Performance Considerations

Current auth system has performance overhead
New architecture should resolve existing performance issues
Not a blocker for implementation but important improvement

Migration Planning

Need clear plan for existing user migration
Gradual rollout reduces risk
Each phase builds on previous phase

Next Steps

This Week: Sarah delivers detailed specification
End of Week: Design mockups finalized for review
Next Sprint: Engineering begins Phase 1 (web) implementation
Parallel: Infrastructure team plans deployment and migration strategy
TBD: User communication plan for authentication transition

Follow-up Items

Schedule follow-up meeting after specs are written
Plan QA testing strategy for each phase
Create user communication plan
Schedule infrastructure review of deployment plan

Notes

Performance improvement is a nice-to-have benefit of new architecture
Backward compatibility is critical for adoption success
Phasing reduces implementation risk and allows for feedback cycles

Owner: Sarah (Product) | Last Updated: November 9, 2025 | Next Review: November 23, 2025

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