116 lines
4.0 KiB
Markdown
116 lines
4.0 KiB
Markdown
# Example: Meeting Summary Capture
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## Before (Raw Input)
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```
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Had a good meeting today with the product and design teams about authentication.
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We talked about moving to passwordless auth using passkeys. Sarah brought up
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that we need to support legacy systems, so we can't go all-in yet. Mike showed
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designs for the new flow - looks great. We decided to do a phased rollout:
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Phase 1 is passkeys in web, Phase 2 is mobile, Phase 3 is legacy support.
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Sarah will write the spec, Mike will handle design across all phases, and I'll
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coordinate engineering. We also talked about the performance issues with the
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current auth - not a blocker but something we should keep an eye on. The new
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architecture should fix that anyway. Need to talk to infra about deployment,
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and we'll need a migration plan for existing users.
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```
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## After (Captured in Notion)
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### Meeting Summary: Passwordless Authentication Strategy
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**Date:** November 9, 2025
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**Attendees:** Sarah (Product), Mike (Design), Engineering Lead
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**Duration:** 1 hour
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**Status:** Decisions Made
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---
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## Key Decisions
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### Decision 1: Implement Passwordless Authentication via Passkeys
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- **Decision:** Migrate to passkey-based authentication
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- **Rationale:** Improved security and user experience
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- **Phase Approach:** Phased rollout required due to legacy system constraints
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### Decision 2: Phased Rollout Strategy
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- **Phase 1:** Passkeys in web applications
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- **Phase 2:** Mobile app support
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- **Phase 3:** Legacy system support and migration
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- **Rationale:** Allows gradual adoption while maintaining backward compatibility
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---
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## Action Items
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| Owner | Task | Deadline | Status |
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|-------|------|----------|--------|
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| Sarah (Product) | Write passwordless auth specification with phase requirements | This week | Not Started |
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| Mike (Design) | Create design mockups for all authentication flows across phases | End of week | In Progress |
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| Engineering Lead | Coordinate engineering effort and infrastructure planning | Next sprint | Not Started |
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| Infrastructure | Plan deployment strategy and production rollout approach | TBD | Not Started |
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---
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## Discussion Topics
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### Passwordless Authentication
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- Passkeys provide strong security posture
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- User experience benefits over traditional passwords
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- Industry standard approach (WebAuthn/FIDO2)
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### Legacy System Constraints
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- Cannot immediately deprecate password authentication
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- Existing systems require continued support
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- Migration path needed for users on legacy platforms
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### Performance Considerations
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- Current auth system has performance overhead
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- New architecture should resolve existing performance issues
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- Not a blocker for implementation but important improvement
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### Migration Planning
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- Need clear plan for existing user migration
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- Gradual rollout reduces risk
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- Each phase builds on previous phase
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---
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## Next Steps
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1. **This Week:** Sarah delivers detailed specification
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2. **End of Week:** Design mockups finalized for review
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3. **Next Sprint:** Engineering begins Phase 1 (web) implementation
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4. **Parallel:** Infrastructure team plans deployment and migration strategy
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5. **TBD:** User communication plan for authentication transition
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---
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## Related Documents
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- [Authentication Architecture Decision Record](notion://decision-record-url)
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- [Security Requirements Specification](notion://spec-url)
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- [Q4 Product Roadmap](notion://roadmap-url)
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- [Infrastructure Planning](notion://infra-url)
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## Tags
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`authentication` `security` `product-initiative` `phased-rollout` `decision-record`
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## Follow-up Items
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- [ ] Schedule follow-up meeting after specs are written
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- [ ] Plan QA testing strategy for each phase
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- [ ] Create user communication plan
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- [ ] Schedule infrastructure review of deployment plan
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---
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## Notes
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- **Performance improvement** is a nice-to-have benefit of new architecture
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- **Backward compatibility** is critical for adoption success
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- **Phasing** reduces implementation risk and allows for feedback cycles
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**Owner:** Sarah (Product) | **Last Updated:** November 9, 2025 | **Next Review:** November 23, 2025
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