gh-secondsky-sap-skills-skills-sap-btp-job-scheduling/references/operations.md

SAP BTP Job Scheduling Service - Operations Guide

Source: https://github.com/SAP-docs/sap-btp-job-scheduling-service/tree/main/docs Last Updated: 2025-11-22

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Table of Contents

1. Service Dashboard
2. Service Behavior
3. Backup and Restore
4. Accessibility Features

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Service Dashboard

Overview

The dashboard enables management of jobs, tasks, and schedules for a service instance.

Access Methods

Via SAP BTP Cockpit:

1. Navigate to subaccount
2. Go to Services → Instances and Subscriptions
3. Select Job Scheduling instance
4. Click View Dashboard (via Service Bindings)

Via CF CLI:

cf service <service-instance-name>

Dashboard URL appears in output.

Required Roles

Runtime	Role	Access Level
Cloud Foundry	SpaceDeveloper	Full access
Cloud Foundry	SpaceAuditor/SpaceManager/OrgManager/SpaceSupporter	Read-only
Kyma	SAP_Job_Scheduling_Service_Admin	Full access
Kyma	SAP_Job_Scheduling_Service_Viewer	Read-only

Dashboard Features

Configuration Management

Setting	Description	Max Value
Async Timeout	Timeout for async job execution	604,800 seconds (7 days)

Job Operations

Operation	Description
Create	Create new job with action endpoint
Edit	Modify job properties
Deactivate	Disable job execution
Delete	Remove job and all data
Search	Filter by name, subdomain, tenant ID
Cloud ALM	Enable/disable monitoring

Task Operations

Operation	Description
Create	Create new CF task
Edit	Modify task properties
Memory	Configure task memory (JSON options)
Alert Notification	Enable/disable alerts (CF only)

Schedule Operations

Operation	Description
Create	Add schedule to job/task
Edit	Modify schedule parameters
Activate/Deactivate	Enable/disable schedule
Delete	Remove schedule
View History	See execution history
View Run Logs	See detailed execution logs

Dashboard UI Elements

Main Sections:

• Configurations panel
• Jobs/Tasks listing
• Schedule creation interface
• Event history viewer
• Run logs display

Column Features:

• Sortable (ascending/descending)
• Resizable widths
• Job name navigation
• Full-name display option

Downloading Run Logs

1. Select job in dashboard
2. Choose specific schedule
3. View run logs
4. Click download option

Note: Logs auto-delete after 15 days.

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Service Behavior

Execution Timing

Service Level Agreement

Scheduled jobs have approximately 20-minute tolerance from their scheduled execution time.

Outage Recovery

Outage Duration	Behavior
< 20 minutes	All missed executions run immediately
>= 20 minutes	Only last missed execution runs

Rationale: Prevents overwhelming target applications with excessive requests upon recovery.

Schedule Auto-Deactivation

Schedules automatically deactivate when:

Trigger	Description
One-time executed	After successful or failed execution
No future dates	All possible execution times passed
endTime reached	Job or schedule end time in past
Endpoint unreachable	Action endpoint unreachable 10+ consecutive days

Request Handling

Constraint	Value
POST body limit	100 KB
413 response	Body size exceeded
Timezone	UTC only
Pagination default	10 items
Pagination max	200 items

Data Retention

Data Type	Retention	Notes
Run logs	15 days	Auto-deleted
Jobs/Schedules	Indefinite	Until deleted
Configurations	Indefinite	Until instance deleted

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Backup and Restore

Capabilities

The service supports restoration of accidentally deleted items:

Restorable	Not Restorable
Job configurations	Run logs
Task configurations	Same-day deletions
Schedule configurations	-

Restored Item State

Property	Restored Value
active	false (requires manual reactivation)
All other settings	Original values

Restoration Time Windows

Region	Maximum Window
AWS	14 days
Azure	14 days
GCP	7 days

Same-Day Limitation

Jobs and schedules created, modified, or deleted on the same day cannot be restored due to daily backup dependency.

Restoration Procedures

For Deleted Service Instances

Submit SAP support case with:

• Tenant ID of subaccount
• Deletion timestamp
• Old instance GUID (from Space Events audit logs)
• New empty instance GUID for recovery

For Deleted Subscriptions

Submit SAP support case with:

• Tenant ID
• Deletion timestamp
• Provider instance GUID

Then:

1. Create new subscription
2. Wait for restoration completion

Getting Instance GUID

Via CF CLI:

cf service <instance-name> --guid

Via Audit Logs:

1. Access Cloud Foundry audit logs
2. Filter for Space Events
3. Find DELETE event for service instance
4. Extract instance GUID from event details

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Accessibility Features

UI Themes

The service offers four theme options:

Theme	Description
Morning Horizon	Default light theme
Evening Horizon	Dark theme
Horizon High Contrast Black	Accessibility - high contrast dark
Horizon High Contrast White	Accessibility - high contrast light

Changing Theme

1. Select email/profile in upper right corner
2. Choose Change Theme
3. Select preferred theme

Screen Reader Support

Available through SAPUI5 accessibility framework:

• Screen reader compatibility
• Keyboard navigation options
• ARIA labels and roles

BTP Cockpit Accessibility

Job Scheduling Service inherits accessibility features from SAP BTP cockpit:

• Keyboard shortcuts
• Focus management
• High contrast modes

Documentation Resources

• SAP BTP Cockpit accessibility features (SAP Help Portal)
• SAPUI5 accessibility guidance for end users

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Operational Best Practices

Scheduling

Practice	Recommendation
Avoid peak seconds	Don't use 0 or 30
Avoid peak minutes	Don't use 0, 30, or multiples of 5
Avoid top of hour	High demand periods
Avoid midnight UTC	Busiest time
Use irregular times	e.g., 01:12:17 vs 01:00:00

Monitoring

Approach	Method
Dashboard	Manual review of run logs
Cloud ALM	Automated monitoring
Alert Notification	Event-driven alerts
REST API	Programmatic log retrieval

Maintenance

Task	Frequency
Download critical logs	Before 15-day retention
Review failed jobs	Daily/Weekly
Credential rotation	Quarterly
Verify scope grants	After XSUAA changes

Capacity Planning

Factor	Consideration
Schedule count	Service plan based on schedules
Execution frequency	Rate limits apply
Run log volume	15-day auto-deletion
Memory (CF tasks)	Default 1GB, configurable

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External References

SAP Documentation

• Dashboard: https://help.sap.com/docs/job-scheduling/sap-job-scheduling-service/manage-jobs-tasks-and-schedules-with-service-dashboard
• Service Behavior: https://help.sap.com/docs/job-scheduling/sap-job-scheduling-service/service-behavior
• Backup and Restore: https://help.sap.com/docs/job-scheduling/sap-job-scheduling-service/backup-and-restore
• Accessibility: https://help.sap.com/docs/job-scheduling/sap-job-scheduling-service/accessibility-features-in-sap-job-scheduling-service

Source Files

• manage-jobs-tasks-and-schedules-with-service-dashboard-132fd06.md
• service-behavior-d09664b.md
• backup-and-restore-87102ab.md
• accessibility-features-in-sap-job-scheduling-service-12aa90f.md
• best-practices-7b3f014.md