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SAP Cloud Transport Management - Administration Reference

Source: https://github.com/SAP-docs/sap-btp-cloud-transport-management/tree/main/docs/50-administration

Administration Tasks Overview

Account administrators perform the following ongoing tasks:

  1. Configure transport landscape (destinations, nodes, routes)
  2. Grant user roles
  3. Configure archiving settings
  4. Set up notifications (via Alert Notification Service)
  5. Plan backup strategy
  6. Manage storage space
  7. Update service plan
  8. Monitor service activities

Monitoring

Home Screen Dashboard

Provides overview of:

  • All imports (pie chart with selectable time intervals)
  • Pending transports (Top n Nodes with importable requests)
  • Storage usage (capacity and consumption)
  • Deactivated import schedules

Activity Logs

Log Type Purpose
Transport Action Logs Track all transport operations
Landscape Action Logs Detect configuration changes
Audit Logs Security monitoring

Alert Notifications

Configure SAP Alert Notification Service for:

  • Service actions (import start/finish, request added)
  • Storage threshold warnings (85% quota)

API-Based Monitoring

API Endpoint: https://api.sap.com/api/TMS_v2/overview

Use for:

  • Custom monitoring scripts
  • Automated transport log retrieval
  • Integration with external monitoring tools

Recommended Practices

Regularly review:

  1. Home screen dashboard
  2. Transport action logs
  3. Landscape action logs
  4. Audit logs
  5. Storage quota

Service Plan Updates

Supported Upgrade Paths

Current Plan Target Plan Prerequisite
free standard standard application plan entitlement
build-code build-runtime build-runtime application plan entitlement
free build-runtime build-runtime application plan entitlement
standard build-runtime build-runtime application plan entitlement

Update Procedure

  1. Navigate to BTP Cockpit > Subaccount > Services > Instances and Subscriptions
  2. Expand Cloud Transport Management row (arrow control)
  3. Select three-dot menu next to Go to Application
  4. Choose Update
  5. In Update Subscription dialog:
    • Select target application plan
    • Click Update Subscription

Reference

Service plans: SAP Discovery Center Service - Cloud Transport Management

Customer Data Export

Built-In Export Functions

Three download capabilities in TMS UI:

Export Type Description
Transport Action Logs Download transport-related logs and archived logs
MTA Extension Descriptors Download .mtaext files
Landscape Configuration Export nodes, routes, and properties

Data Handling

  • Service does not modify uploaded content
  • Content persisted only for deployment/import tasks
  • Content removed after operations complete
  • Recommendation: Maintain independent content repositories

Decommissioning Export

For service termination, formal customer data export process available.

Requirements:

  • Export must occur before purging phase
  • Review Terms and Conditions for timeline
  • Submit incident via component: BC-CP-LCM-TMS
  • Subject prefix: Customer Data Export Request

Backup Configuration

Data Storage Locations

System Contents
PostgreSQL Landscape configuration, transport requests, log files
Object Store Uploaded files (MTAs), archived transport action logs

Automatic Backup

PostgreSQL:

  • Retention: 14 days
  • Restore: Datacenter level only (not individual customers)

Object Store:

  • No backup/restore functions

Manual Backup Options

When automatic backup insufficient:

  1. Transport logs: Download from system
  2. MTA extension descriptors: Download available
  3. Landscape configuration: Export function

Note: Recreation of MTA from specific commit is typically feasible; accessing uploaded files post-transport usually unnecessary.

Transport Action Log Archiving

Configure archiving settings for transport action logs.

Access

Transport Action Logs > Settings (gear icon) > Configure Archiving Settings

Default Settings

  • Archiving Frequency: Every 13 weeks (quarterly)
  • Data Retention: 7 years (actions older than this are archived)
  • Archived Location: Archived Logs tab in Transport Action Logs

Configuration Options

Setting Options Default
Mode Archive, Delete Archive
Retention Period 1-7 years 7 years
Archiving Schedule Adjustable intervals (weekly to 52-week) 13 weeks
User Anonymization Checkbox Disabled

Mode:

  • Archive: Moves older actions to secondary storage, then removes from database
  • Delete: Permanently removes actions without archival

User Data Anonymization:

  • Replaces usernames and email addresses with ***<anonymized>***
  • Irreversible once applied

Implementation

  1. Navigate to Transport Action Logs
  2. Select settings (gear) icon
  3. Adjust parameters in dialog
  4. Save changes

Note: Archiving runs as background jobs, logged in Landscape Action Logs.

Storage Management

Cross-reference: For storage capacity impact on import operations, see import-operations.md → Storage Capacity section.

Capacity Limits

Plan Total Capacity File Limit Default Retention
Standard 50 GB 1 GB 30 days
Free 500 MB 500 MB 7 days

Partner-Managed Edition (China/US Gov)

Plan Total Capacity File Limit Default Retention
Standard 10 GB 400 MB 30 days
Free 500 MB 400 MB 7 days

Retention Configuration

  • Standard: Configurable 1-30 days
  • Free: Configurable 1-7 days
  • Access via Settings > File Retention Time

Automatic Cleanup

Files deleted when:

  • Transport requests reach final status (Deleted, Error, Skipped, Succeeded, Warning)
  • Retention period elapsed since last action

Files NOT deleted if status is: Fatal, Initial, Repeatable, Running

Capacity Alerts

  • Warning: 85% capacity threshold
  • Blocked: No uploads when maximum reached
  • Enable notification via Settings > My File Quota > Enable Notification

Freeing Space

  • Delete unnecessary transport requests
  • Reduce retention time
  • Upgrade service plan

Transport Action Logs

Access

Home Screen > Transport Action Logs

Logged Actions

  • Import to Node
  • File Upload
  • Upload to Node
  • Delete Queue Entry
  • Repeat Queue Entry
  • Export to Node
  • Add Queue Entry
  • Forward Queue Entry

Information Columns

Column Description
Node Transport node name
Action Type Operation performed
User User who executed action
Status Result status
End Time Completion timestamp

Filtering

  • Node
  • Action Type
  • User
  • Status
  • End Time (date picker)

Additional Features

  • Include Archived: Show archived actions
  • Refresh expired actions: Manually refresh running import statuses
  • Download: Plain Text or CSV (selected or all)

Archiving

  • Default: Archive actions older than 7 years every 13 weeks
  • Configure via gear icon

Home Screen Features

Import Overview

  • Pie chart with import data
  • Selectable time intervals
  • Direct navigation to Transport Action Logs

Top n Nodes

Lists nodes with highest importable requests (Initial, Fatal, Repeatable). Click to navigate to import queue.

Storage Usage

Displays maximum capacity and current consumption.

Import Schedules

Lists queues where scheduled import failed 3+ times consecutively over 3+ weeks. Schedules auto-deactivated; requires manual reactivation.

Settings Menu

File Quota

  • Storage information
  • 85% capacity threshold notification option

File Retention Time

  • View/adjust retention period
  • Based on service plan

About

  • Current version information

User Profile Options

Language

  • Chinese
  • English
  • Browser default detection

Appearance Themes

  • Horizon (default)
  • Belize
  • Standard Light
  • Standard Dark
  • High Contrast Black

Documentation Links

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