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skills/documentation-structure/SKILL.md
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skills/documentation-structure/SKILL.md
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---
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name: documentation-structure
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description: |
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Patterns for organizing and structuring documentation including hierarchy,
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navigation, and information architecture.
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trigger: |
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- Planning documentation structure
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- Organizing content hierarchy
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- Deciding how to split content across pages
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- Creating navigation patterns
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skip_when: |
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- Writing content → use writing-functional-docs or writing-api-docs
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- Checking voice → use voice-and-tone
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related:
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complementary: [writing-functional-docs, writing-api-docs]
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---
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# Documentation Structure
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Good structure helps users find what they need quickly. Organize content by user tasks and mental models, not by internal system organization.
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---
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## Content Hierarchy
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### Top-Level Organization
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Structure documentation around user needs:
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```
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Documentation/
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├── Welcome/ # Entry point, product overview
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├── Getting Started/ # First steps, quick wins
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├── Guides/ # Task-oriented documentation
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│ ├── Understanding X # Conceptual documentation
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│ ├── Installing X # Setup and deployment
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│ ├── Use Cases # Real-world scenarios
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│ ├── Core Entities # Domain concepts
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│ └── Best Practices # Recommendations
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├── API Reference/ # Technical reference
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│ ├── Introduction # API overview
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│ ├── Getting Started # Quick start
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│ └── Endpoints/ # Per-resource documentation
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└── Updates/ # Changelog, versioning
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```
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---
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## Page Structure Patterns
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### Overview Pages
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Introduce a section and link to child pages.
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```markdown
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# Section Name
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Brief description of what this section covers and who it's for.
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---
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## Content
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In this section, you will find:
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- [**Topic A**](link): Brief description
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- [**Topic B**](link): Brief description
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- [**Topic C**](link): Brief description
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```
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---
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### Conceptual Pages
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Explain a single concept thoroughly.
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```markdown
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# Concept Name
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Lead paragraph defining the concept and its importance.
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## Key characteristics
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- Point 1
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- Point 2
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- Point 3
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## How it works
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Detailed explanation with diagrams.
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---
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## Subtopic A
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Content about subtopic A.
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---
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## Subtopic B
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Content about subtopic B.
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---
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## Related concepts
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- [Related A](link) – Connection explanation
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- [Related B](link) – Connection explanation
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```
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---
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### Task-Oriented Pages
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Guide users through a specific workflow.
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```markdown
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# How to [accomplish task]
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Brief context on when and why.
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## Prerequisites
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- Requirement 1
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- Requirement 2
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---
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## Step 1: Action name
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Explanation of what to do.
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## Step 2: Action name
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Continue the workflow.
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---
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## Verification
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How to confirm success.
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## Next steps
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- [Follow-up task](link)
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- [Related task](link)
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```
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---
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## Section Dividers
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Use horizontal rules (`---`) to create visual separation between major sections.
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```markdown
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## Section One
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Content here.
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---
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## Section Two
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New topic content here.
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```
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**When to use dividers:**
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- Between major topic changes
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- Before "Related" or "Next steps" sections
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- After introductory content
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- Before prerequisites in guides
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**Don't overuse:** Not every heading needs a divider. Use them for significant transitions.
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---
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## Navigation Patterns
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### Breadcrumb Context
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Always show where users are in the hierarchy:
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```
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Guides > Core Entities > Accounts
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```
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### Previous/Next Links
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Connect sequential content:
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```markdown
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[Previous: Assets](link) | [Next: Portfolios](link)
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```
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### On-This-Page Navigation
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For long pages, show section links:
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```markdown
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On this page:
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- [Key characteristics](#key-characteristics)
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- [How it works](#how-it-works)
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- [Managing via API](#managing-via-api)
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```
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---
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## Information Density
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### Scannable Content
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Users scan before they read. Make content scannable:
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1. **Lead with the key point** in each section
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2. **Use bullet points** for lists of 3+ items
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3. **Use tables** for comparing options
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4. **Use headings** every 2-3 paragraphs
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5. **Use bold** for key terms on first use
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---
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### Progressive Disclosure
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Start with essentials, then add depth:
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```markdown
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# Feature Overview
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Essential information that 80% of users need.
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---
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## Advanced Configuration
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Deeper details for users who need them.
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### Rare Scenarios
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Edge cases and special situations.
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```
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---
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## Tables vs Lists
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### Use Tables When:
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- Comparing multiple items across same attributes
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- Showing structured data (API fields, parameters)
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- Displaying options with consistent properties
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```markdown
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| Model | Best For | Support Level |
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|-------|----------|---------------|
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| Community | Experimentation | Community |
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| Enterprise | Production | Dedicated |
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```
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### Use Lists When:
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- Items don't have comparable attributes
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- Sequence matters (steps)
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- Items have varying levels of detail
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```markdown
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## Key features
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- **Central Ledger**: Real-time account and transaction management
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- **Modularity**: Flexible architecture for customization
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- **Scalability**: Handles large transaction volumes
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```
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---
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## Code Examples Placement
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### Inline Code
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For short references within text:
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> Set the `assetCode` field to your currency code.
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### Code Blocks
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For complete, runnable examples:
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```json
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{
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"name": "Customer Account",
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"assetCode": "BRL"
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}
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```
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### Placement Rules:
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1. Show the example immediately after explaining it
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2. Keep examples minimal but complete
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3. Use realistic data (not "foo", "bar")
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4. Show both request and response for API docs
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---
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## Cross-Linking Strategy
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### Link to First Mention
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Link concepts when first mentioned in a section:
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> Each [Account](link) is linked to a single [Asset](link).
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### Don't Over-Link
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Don't link every mention of a term. Once per section is enough.
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### Link Destinations
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| Link Type | Destination |
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|-----------|-------------|
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| Concept name | Conceptual documentation |
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| API action | API reference endpoint |
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| "Learn more" | Deeper dive documentation |
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| "See also" | Related but different topics |
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---
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## Page Length Guidelines
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| Page Type | Target Length | Reasoning |
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|-----------|---------------|-----------|
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| Overview | 1-2 screens | Quick orientation |
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| Concept | 2-4 screens | Thorough explanation |
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| How-to | 1-3 screens | Task completion |
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| API endpoint | 2-3 screens | Complete reference |
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| Best practices | 3-5 screens | Multiple recommendations |
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If a page exceeds 5 screens, consider splitting into multiple pages.
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---
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## Quality Checklist
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Before finalizing structure:
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- [ ] Content is organized by user task, not system structure
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||||
- [ ] Overview pages link to all child content
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- [ ] Section dividers separate major topics
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- [ ] Headings create scannable structure
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- [ ] Tables are used for comparable items
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- [ ] Code examples follow explanations
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- [ ] Cross-links connect related content
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- [ ] Page length is appropriate for content type
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- [ ] Navigation (prev/next) connects sequential content
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