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Zhongwei Li
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skills/latex-posters/assets/poster_quality_checklist.md
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skills/latex-posters/assets/poster_quality_checklist.md
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# Research Poster Quality Checklist
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Use this comprehensive checklist before printing or presenting your research poster.
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## Pre-Compilation Checks
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### Content Completeness
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- [ ] Title is concise and descriptive (10-15 words)
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- [ ] All author names spelled correctly
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- [ ] Affiliations complete and accurate
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- [ ] Contact email address included
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- [ ] All sections present: Introduction, Methods, Results, Conclusions
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- [ ] References cited (5-10 key citations)
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- [ ] Acknowledgments included (funding, collaborators)
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- [ ] No placeholder text remaining (TODO, Lorem ipsum, etc.)
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### Visual Content
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- [ ] All figures prepared and high resolution (300+ DPI)
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- [ ] Figure captions written and descriptive
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- [ ] Logos available (university, funding agencies)
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- [ ] QR codes generated and tested
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- [ ] Icons/graphics sourced (if used)
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### LaTeX Configuration
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- [ ] Correct paper size specified (A0, A1, 36×48", etc.)
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- [ ] Correct orientation (portrait/landscape)
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- [ ] Minimal margins configured (5-15mm)
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- [ ] Font sizes appropriate (title 72pt+, body 24pt+)
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- [ ] Color scheme defined
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- [ ] All packages installed and working
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## Compilation Checks
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### Successful Compilation
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- [ ] PDF compiles without errors
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- [ ] No critical warnings in .log file
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- [ ] All citations resolved (no [?] marks)
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- [ ] All cross-references working
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- [ ] Bibliography generated correctly (if using BibTeX)
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### Warning Review
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Run in terminal: `grep -i "warning\|overfull\|underfull" poster.log`
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- [ ] No overfull hbox warnings (text too wide)
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- [ ] No underfull hbox warnings (excessive spacing)
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- [ ] No missing figure warnings
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- [ ] No missing font warnings
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- [ ] No undefined reference warnings
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## PDF Quality Checks
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### Automated Checks
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Run: `./scripts/review_poster.sh poster.pdf` or manually verify:
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#### Page Specifications
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```bash
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pdfinfo poster.pdf | grep "Page size"
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```
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- [ ] Page size matches requirements exactly
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- [ ] Single page document (not multi-page)
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- [ ] Correct orientation
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#### Font Embedding
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```bash
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pdffonts poster.pdf
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```
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- [ ] All fonts show "yes" in "emb" column
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- [ ] No bitmap fonts (should be Type 1 or TrueType)
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#### Image Quality
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```bash
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pdfimages -list poster.pdf
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```
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- [ ] All images at least 300 DPI
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- [ ] No JPEG artifacts in figures
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- [ ] Vector graphics used where possible
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#### File Size
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```bash
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ls -lh poster.pdf
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```
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- [ ] Reasonable size (2-50 MB typical)
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- [ ] Not too large for email (<50 MB) if sharing digitally
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- [ ] Not suspiciously small (<1 MB - may indicate low quality)
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## Visual Inspection (100% Zoom)
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### Layout and Spacing
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- [ ] Content fills entire page (no excessive white margins)
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- [ ] Consistent spacing between columns (1-2cm)
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- [ ] Consistent spacing between blocks (1-2cm)
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- [ ] All elements aligned to grid
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- [ ] No overlapping text or figures
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- [ ] White space evenly distributed (30-40% total)
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- [ ] Visual balance across poster (no heavy/empty areas)
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### Typography
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- [ ] Title readable and prominent (72-120pt)
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- [ ] Section headers clear (48-72pt)
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- [ ] Body text large enough (24-36pt minimum, 30pt+ recommended)
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- [ ] Captions readable (18-24pt)
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- [ ] No text running off edges
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- [ ] Consistent font usage throughout
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- [ ] Line spacing adequate (1.2-1.5×)
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- [ ] No awkward hyphenation or word breaks
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- [ ] All special characters render correctly (Greek, math symbols)
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### Visual Elements
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- [ ] All figures display correctly
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- [ ] No pixelated or blurry images
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- [ ] Figure resolution high (zoom to 200% to verify)
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- [ ] Figure labels large and clear
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- [ ] Graph axes labeled with units
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- [ ] Color schemes consistent across figures
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- [ ] Legends readable and well-positioned
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- [ ] Logos crisp and professional
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- [ ] QR codes sharp and high-contrast (minimum 2×2cm)
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- [ ] No visual artifacts or rendering errors
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### Colors
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- [ ] Colors render as intended (not washed out)
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- [ ] High contrast between text and background (≥4.5:1)
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- [ ] Color scheme harmonious
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- [ ] Colors appropriate for printing (not too bright/neon)
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- [ ] Institutional colors used correctly
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- [ ] Color-blind friendly palette (avoid red-green only)
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### Content
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- [ ] Title complete and correctly positioned
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- [ ] All author names and affiliations visible
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- [ ] All sections present and labeled
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- [ ] Results section has figures/data
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- [ ] Conclusions clearly stated
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- [ ] References formatted consistently
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- [ ] Contact information clearly visible
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- [ ] No missing content
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## Reduced-Scale Print Test (CRITICAL)
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### Test Print Preparation
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Print poster at 25% scale:
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- A0 poster → Print on A4 paper
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- 36×48" poster → Print on Letter paper
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- A1 poster → Print on A5 paper
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### Readability from Distance
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**From 6 feet (2 meters):**
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- [ ] Title clearly readable
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- [ ] Authors identifiable
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- [ ] Main figures visible
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**From 4 feet (1.2 meters):**
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- [ ] Section headers readable
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- [ ] Figure captions readable
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- [ ] Key results visible
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**From 2 feet (0.6 meters):**
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- [ ] Body text readable
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- [ ] References readable
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- [ ] All details clear
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### Print Quality
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- [ ] Colors accurate (match screen expectations)
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- [ ] No banding or color shifts
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- [ ] Sharp edges (not blurry)
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- [ ] Consistent print density
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- [ ] No printer artifacts
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## Content Proofreading
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### Text Accuracy
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- [ ] Spell-checked all text
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- [ ] Grammar checked
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- [ ] All author names spelled correctly
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- [ ] All affiliations accurate
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- [ ] Email address correct
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- [ ] No typos in title or headers
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### Scientific Accuracy
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- [ ] All numbers and statistics verified
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- [ ] Units included and correct
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- [ ] Statistical significance correctly indicated
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- [ ] Sample sizes (n=) reported
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- [ ] Figure numbering consistent
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- [ ] Citations accurate and complete
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- [ ] Methodology accurately described
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- [ ] Results match figures/data
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- [ ] Conclusions supported by data
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### Consistency
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- [ ] Terminology consistent throughout
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- [ ] Abbreviations defined at first use
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- [ ] Consistent notation (italics for genes, etc.)
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- [ ] Consistent units (don't mix metric/imperial)
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- [ ] Consistent decimal places
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- [ ] Consistent citation format
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## Accessibility Checks
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### Color Contrast
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Test at: https://webaim.org/resources/contrastchecker/
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- [ ] Title-background contrast ≥ 7:1
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- [ ] Body text-background contrast ≥ 4.5:1
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- [ ] All text meets WCAG AA standard minimum
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### Color Blindness
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Test with simulator: https://www.color-blindness.com/coblis-color-blindness-simulator/
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- [ ] Information not lost with deuteranopia (red-green)
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- [ ] Key distinctions visible with protanopia
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- [ ] Patterns/shapes used in addition to color
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- [ ] No critical info conveyed by color alone
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### Visual Clarity
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- [ ] Clear visual hierarchy (size, weight, position)
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- [ ] Logical reading order
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- [ ] Grouping of related elements obvious
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- [ ] Important info emphasized appropriately
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## Peer Review
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### 30-Second Test
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Show poster to colleague for 30 seconds, then ask:
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- [ ] They can identify the research topic
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- [ ] They can state the main finding
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- [ ] They remember the key figure
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### 5-Minute Review
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Ask colleague to read poster (5 minutes), then ask:
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- [ ] They understand the research question
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- [ ] They can explain the approach
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- [ ] They can summarize the conclusions
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- [ ] They identify what makes it novel/important
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### Feedback
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- [ ] Noted any confusing elements
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- [ ] Identified any unclear figures
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- [ ] Checked for jargon that needs definition
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- [ ] Verified logical flow
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## Pre-Printing Final Checks
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### Technical Specifications
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- [ ] PDF size exactly matches conference requirements
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- [ ] Orientation correct (portrait vs landscape)
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- [ ] All fonts embedded (verified with pdffonts)
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- [ ] Color space correct (RGB for screen, CMYK if printer requires)
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- [ ] Resolution adequate (300+ DPI for all images)
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- [ ] Bleed area added if required (typically 3-5mm)
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- [ ] Crop marks visible if required
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- [ ] File naming convention followed
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### Printer Communication
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- [ ] Confirmed paper type (matte vs glossy)
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- [ ] Confirmed poster size
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- [ ] Provided color profile if required
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- [ ] Verified delivery deadline
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- [ ] Confirmed shipping/pickup arrangements
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- [ ] Discussed backup plan if issues arise
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### Backup and Storage
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- [ ] PDF saved with clear filename: `LastName_Conference_Poster.pdf`
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- [ ] Source .tex file backed up
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- [ ] All figure files backed up
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- [ ] Copy saved to cloud storage
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- [ ] Copy saved on USB drive for conference
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- [ ] Digital version ready to email if requested
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## Digital Presentation Checks
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If presenting digitally or sharing online:
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### File Optimization
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- [ ] PDF compressed if >10MB (for email)
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- [ ] Test opens in Adobe Reader
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- [ ] Test opens in Preview (Mac)
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- [ ] Test opens in browser PDF viewers
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- [ ] Test on mobile devices
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### Interactive Elements
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- [ ] All QR codes tested and functional
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- [ ] QR codes link to correct URLs
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- [ ] Hyperlinks work (if included)
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- [ ] Links open in new tabs/windows appropriately
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### Alternative Formats
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- [ ] PNG version created for social media (if needed)
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- [ ] Thumbnail image created
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- [ ] Poster description/abstract prepared
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- [ ] Hashtags and social media text ready
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## Conference-Specific
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### Requirements Verification
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- [ ] Poster size matches conference specifications exactly
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- [ ] Orientation matches requirements
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- [ ] File format correct (usually PDF)
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- [ ] Submission deadline met
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- [ ] File naming convention followed
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- [ ] Abstract/description submitted if required
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### Physical Preparation
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- [ ] Poster printed and inspected
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- [ ] Backup printed copy prepared
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- [ ] Push pins/mounting materials ready
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- [ ] Poster tube or flat portfolio for transport
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- [ ] Business cards/handouts prepared
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- [ ] Digital backup on laptop/phone
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### Presentation Preparation
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- [ ] 30-second elevator pitch prepared
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- [ ] 2-minute summary prepared
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- [ ] 5-minute detailed explanation prepared
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- [ ] Anticipated questions considered
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- [ ] Follow-up materials ready (QR code to paper, etc.)
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## Final Sign-Off
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Date: ________________
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Poster Title: _______________________________________________
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Conference: _______________________________________________
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Reviewed by: _______________________________________________
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All critical items checked: [ ]
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Ready for printing: [ ]
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Ready for presentation: [ ]
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Notes/Issues to address:
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_________________________________________________________
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_________________________________________________________
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_________________________________________________________
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---
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## Quick Reference: Common Issues
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| Issue | Quick Fix |
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|-------|-----------|
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| Large white margins | Reduce margin in documentclass: `margin=5mm` |
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| Text too small | Increase scale: `scale=1.5` in beamerposter |
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| Blurry figures | Use vector graphics (PDF) or higher resolution (600+ DPI) |
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| Colors wrong | Check RGB vs CMYK, test print before final |
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| Fonts not embedded | Compile with: `pdflatex -dEmbedAllFonts=true` |
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| Content cut off | Check total width: columns + spacing + margins = pagewidth |
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| QR codes don't scan | Increase size (min 2×2cm), ensure high contrast |
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| File too large | Compress: `gs -sDEVICE=pdfwrite -dPDFSETTINGS=/printer ...` |
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## Checklist Version
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Version 1.0 - For use with LaTeX poster packages (beamerposter, tikzposter, baposter)
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