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+---
+created: 2025-11-02T21:50
+updated: 2025-11-02T21:51
+---
+# Task Breakdown Patterns
+
+## Overview
+
+Task breakdowns help transform overwhelming tasks into manageable micro-steps with clear sequencing and time estimates.
+
+## When to Use
+
+- User says a task feels overwhelming or they don't know where to start
+- User needs to see all the steps involved in something
+- User mentions procrastination or executive dysfunction around a task
+- User wants time estimates for planning
+
+## Pattern: Linear Task Timeline
+
+Use for tasks with a clear sequential order (cleaning, cooking, admin work).
+
+```mermaid
+gantt
+    title Clean Messy Bedroom (1 hour)
+    dateFormat mm:ss
+    section Phase 1: Quick Wins
+    Bin obvious rubbish           :00:00, 04:00
+    Grab dirty dishes/cups        :04:00, 03:00
+    section Phase 2: Surfaces
+    Remove clutter from bed       :07:00, 05:00
+    Remove clutter from desk      :12:00, 05:00
+    Put clean clothes away        :17:00, 08:00
+    section Phase 3: Floor
+    Pick up items from floor      :25:00, 10:00
+    Quick vacuum                  :35:00, 08:00
+    section Phase 4: Final Pass
+    Make bed                      :43:00, 05:00
+    Straighten desk               :48:00, 04:00
+    Final look-around             :52:00, 03:00
+```
+
+**Key features:**
+- Starts with easiest/"quick win" tasks to build momentum
+- Groups related micro-tasks into phases
+- Shows realistic time estimates (not "it should only take 10 minutes")
+- Each step is 3-10 minutes maximum
+
+## Pattern: Branching Task Breakdown
+
+Use for tasks with multiple possible approaches or conditional steps.
+
+```mermaid
+flowchart TD
+    Start[Process unread emails] --> Check{How many emails?}
+    Check -->|< 20 emails| Batch[Do all at once<br/>15-20 min]
+    Check -->|20-50 emails| Triage[Triage first<br/>Quick skim: 5 min<br/>Flag urgent: 2 min<br/>Then process: 20 min]
+    Check -->|> 50 emails| Declare[Declare email bankruptcy<br/>Archive all<br/>Start fresh: 2 min]
+    
+    Batch --> Done[Take break]
+    Triage --> Process[Process flagged first<br/>10 min]
+    Process --> Remaining[Batch remaining<br/>15 min]
+    Remaining --> Done
+    Declare --> Notify[Send note to key people<br/>if needed: 5 min]
+    Notify --> Done
+    
+    style Start fill:#e1f5ff
+    style Done fill:#d4f1d4
+    style Declare fill:#fff3cd
+```
+
+**Key features:**
+- Acknowledges different scenarios require different approaches
+- Includes the "give yourself permission to not do it perfectly" option
+- Shows decision points clearly
+- Gives time estimates for each path
+
+## Pattern: Energy-Aware Task Sequence
+
+Use when user mentions energy levels, burnout, or needs to pace themselves.
+
+```mermaid
+flowchart LR
+    subgraph Low Energy
+        L1[Check calendar<br/>2 min<br/>⚡]
+        L2[Reply to 1 easy email<br/>3 min<br/>⚡]
+        L3[Water plants<br/>5 min<br/>⚡]
+    end
+    
+    subgraph Medium Energy  
+        M1[Write draft of doc<br/>20 min<br/>⚡⚡]
+        M2[Review teammate's work<br/>15 min<br/>⚡⚡]
+        M3[Organize files<br/>15 min<br/>⚡⚡]
+    end
+    
+    subgraph High Energy
+        H1[Deep work on project<br/>45 min<br/>⚡⚡⚡]
+        H2[Lead team meeting<br/>30 min<br/>⚡⚡⚡]
+        H3[Complex problem-solving<br/>60 min<br/>⚡⚡⚡]
+    end
+    
+    Start[Assess current energy] --> Choose{What's your<br/>energy level?}
+    Choose -->|Low| L1
+    Choose -->|Medium| M1
+    Choose -->|High| H1
+    
+    style Start fill:#e1f5ff
+    style Choose fill:#fff3cd
+```
+
+**Key features:**
+- Sorts tasks by energy cost, not just priority
+- Gives permission to match tasks to current capacity
+- Includes actual time estimates
+- Uses clear energy indicators (⚡)
+
+## Language Guidelines
+
+**Use compassionate, neurodivergent-friendly language:**
+
+✅ DO:
+- "Quick win tasks to build momentum"
+- "If this feels like too much, try..."
+- "Take a 5-minute break after this"
+- "This is the minimum viable version"
+- "You can skip/modify this if needed"
+
+❌ DON'T:
+- "This should only take..."
+- "Just do it"
+- "Stop procrastinating"
+- "It's easy"
+- "Anyone can..."
+
+## Time Estimate Guidelines
+
+**Be realistic and generous:**
+- Add buffer time (if something takes 10 minutes, say 15)
+- Include transition time between tasks
+- Account for getting started (the hardest part)
+- Remember: estimates are not deadlines
+
+**Example format:**
+- "Sort laundry: 7 min" (not "5 min" even if that's technically enough)
+- "Clear desk: 10 min + 2 min to find a home for mystery items"
+- "Write email: 5 min to draft, 2 min to edit, 1 min to send"